Assistant Office Manager
Excel Recruitment is seeking an Assistant Office Manager for our client, based in Dublin 15 and who specialises in the construction and facilities services industry. This is an exciting opportunity for a highly organised and proactive administrator to join a busy team. The successful candidate will support the day-to-day operations of the business, assisting with planning, scheduling, client communications, fleet administration, invoicing, HR administration, and general office support. This role would suit someone with excellent organisational skills, a strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Responsibilities
- Support the daily planning and scheduling of jobs and resource allocation.
- Communicate with clients, work crews, and foremen via phone and email.
- Record new work requests and maintain planning schedules.
- Assist with job completion records and invoicing administration.
- Prepare and issue quotations for clients.
- Coordinate fleet administration, including vehicle tax, inspections, servicing, and repairs.
- Support month-end billing activities.
- Provide general office administration, including answering phones and managing emails.
- Maintain accurate records, databases, filing systems, and documentation.
- Manage timesheets and assist with HR administration, including absence and holiday tracking.
- Maintain employee records and personnel files.
- Order stock and monitor inventory levels.
- Update internal systems and portals as required.
- Assist with grant application and compliance paperwork.
- Provide additional administrative support as required.
Requirements
- Friendly, flexible, and professional approach to work.
- Strong communication and interpersonal skills.
- Good working knowledge of Microsoft Office, particularly Excel.
- Experience with Sage is advantageous.
- Comfortable using technology and learning new systems.
- Strong organisational and problem-solving abilities.
- Ability to prioritise tasks and work independently.
- Positive, proactive, and team-oriented attitude.
- High level of accuracy and attention to detail.
This is an excellent opportunity to join a growing organisation in a varied and fast-paced administrative role. The successful candidate will play a key role in supporting daily operations, ensuring efficient scheduling, record management, fleet administration, and overall business support. This position offers variety, responsibility, and the chance to contribute to the continued success of the team. If you would like to apply for this Assistant Office Manager position, please apply using the link below. For any questions, please contact Laurence on 01-8717605.
INDCOM
Excel Recruitment is seeking a Grade IV Administrator for our client in Tipperary. The Grade IV Administrator will provide efficient administrative support to the department, ensure high standards of record management, maintain confidentiality, and contribute to effective service delivery across the organisation.
Responsibilities:
- Manage day‑to‑day administrative operations and ensure organised, secure record‑keeping.
- Use IT systems and Microsoft Office to produce high‑quality documentation and reports.
- Plan and organise workloads, meet deadlines, and support effective communication across the service.
- Maintain up‑to‑date knowledge of policies, legislation, and internal procedures.
- Provide cross-cover for colleagues when required.
- Support staff by preparing documentation, monitoring quality, and assisting with attendance and performance processes.
- Participate in training, development, and mandatory learning.
- Comply with all health and safety, data protection, and service‑specific standards, including relevant national guidelines.
Requirements:
- Minimum of 2 years’ experience in an administrative or office‑based environment.
- Strong proficiency in Microsoft Office, including advanced Excel
- Strong organisational and communication skills, with the ability to manage workload and work as part of a team.
- Ability to maintain confidentiality, show initiative, and adapt to changing demands.
- Good character and capacity to undertake the duties of the post.
This is a fantastic opportunity for an experienced administrator to join a meaningful organisation providing vital support services across the country. If you would like to apply for this Grade IV Administrator role, please apply using the link below. For any questions, please contact Laurence on 01‑8717605.
INDCOM
Excel Recruitment is currently recruiting a Grade III Clerical Officer for a full time temporary post in Cork. This Clerical Officer will be responsible for administrative and reception duties within the department they are assigned to as well as assisting their department to deliver best practice for its service users.
Main Responsibilities:
- Providing administrative and secretarial support functions
- Responsible for the organisation and co-ordination of daily activities within the department
- Provision of general office duties, including Typing, copying, photocopying files as requested.
- Order, monitor and supply all stationary as requested.
- Make and receive phone enquires as directed.
- Organise delivery and collection of post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Such other duties as may be assigned by Management
Main Requirements:
- Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner
- Can multi-task without losing focus and manage competing and changing priorities
- Maintaining structured systems
- Demonstrate an ability to manage and develop self and others in a busy working environment
- Previous experience in a healthcare position preferred
If you would like to apply for this Grade III Clerical Officer position, please upload an up to date CV. If you have any questions you can contact Laurence directly on 01-8717605. For similar positions, please see the Excel Recruitment Website.
INDCOM
Excel Recruitment is currently recruiting a Grade III Clerical Officer for a full time temporary post in Salthill. This Clerical Officer will be responsible for administrative and reception duties within the department they are assigned to as well as assisting their department to deliver best practice for its service users.
Main Responsibilities:
- Providing administrative and secretarial support functions
- Responsible for the organisation and co-ordination of daily activities within the department
- Provision of general office duties, including Typing, copying, photocopying files as requested.
- Order, monitor and supply all stationary as requested.
- Make and receive phone enquires as directed.
- Organise delivery and collection of post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Such other duties as may be assigned by Management
Main Requirements:
- Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner
- Can multi-task without losing focus and manage competing and changing priorities
- Maintaining structured systems
- Demonstrate an ability to manage and develop self and others in a busy working environment
- Previous experience in a healthcare position preferred
If you would like to apply for this Grade III Clerical Officer position, please upload an up to date CV. If you have any questions you can contact Laurence directly on 01-8717605. For similar positions, please see the Excel Recruitment Website.
INDCOM
Excel Recruitment is currently recruiting a Grade III Clerical Officer for a full time temporary post in Tullamore. This Clerical Officer will be responsible for administrative and reception duties within the department they are assigned to as well as assisting their department to deliver best practice for its service users.
Main Responsibilities:
- Providing administrative and secretarial support functions
- Responsible for the organisation and co-ordination of daily activities within the department
- Provision of general office duties, including Typing, copying, photocopying files as requested.
- Order, monitor and supply all stationary as requested.
- Make and receive phone enquires as directed.
- Organise delivery and collection of post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Such other duties as may be assigned by Management
Main Requirements:
- Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner
- Can multi-task without losing focus and manage competing and changing priorities
- Maintaining structured systems
- Demonstrate an ability to manage and develop self and others in a busy working environment
- Previous experience in a healthcare position preferred
If you would like to apply for this Grade III Clerical Officer position, please upload an up to date CV. If you have any questions you can contact Laurence directly on 01-8717605. For similar positions, please see the Excel Recruitment Website.
At Excel Recruitment, we are currently recruiting a Part-Time Office Administrator on behalf of a well-established manufacturing company based in Finglas, Dublin 11.
This is an excellent opportunity for an organised and proactive administrator looking for part-time hours. In this role you’ll provide administrative support across a number of departments in a busy manufacturing environment, with plenty of variety in your day-to-day responsibilities.
Location: Finglas, Dublin 11
Hours: Monday to Friday, 9.00am-2.00pm (25 hours per week)
Pay Rate: €16.00 per hour
Key Responsibilities
- Provide administrative support across the Technical, Finance, Sales and Purchasing teams.
- Maintain product records, specifications and documentation.
- Generate and print product labels using internal software.
- Respond to customer enquiries relating to product information and technical documentation.
- Support the coordination and updating of company brochures, promotional materials and website content.
- Liaise with suppliers to ensure deliveries and documentation are accurate.
- Assist with stock administration and maintain accurate records.
- Provide reception cover and general office support as required.
Requirements
- Previous experience in an office administration or administrative support role.
- Strong Microsoft Office skills, particularly Microsoft Excel.
- Excellent organisational skills with a high level of accuracy and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and customer service skills.
- Experience within a manufacturing environment would be an advantage.
- Experience using SAP, BarTender or similar software is desirable but not essential.
What’s on Offer
- €16.00 per hour.
- Monday to Friday schedule – 9.00am to 2.00pm.
- Friendly and supportive team environment.
- Varied role with exposure across multiple departments.
- Opportunity to join a well-established and successful manufacturing company.
Should you be interested in this Part-Time Office Administrator role, please submit your CV via the link provided and Kayleigh will look after your application.
Please note applicants must have full, unrestricted permission to work in Ireland, as this role is not eligible for visa sponsorship.
INDCOM
Excel Recruitment is seeking a Temporary Receptionist to cover short term contracts across Dublin. The ideal candidate will have previous reception experience in a Hotel or Corporate environment and will be available to start straight away.
Responsibilities
- Answer the phone in a timely manner
- Always remain courteous and polite
- Deal with clients in a professional manner
- Direct calls through the switchboard to the relevant extension
- Relay messages when extensions are busy
- Follow up on all email correspondence
- Maintain the general reception area
Requirements
- Minimum of 2 years reception experience
- Comfortable using a switchboard with multiple lines
- Professional Appearance with great attention to detail
Should you be interested in this Temporary Reception position, please upload your CV to the link provided or call Laurence Rogers on 01 871 7605. Unfortunately, due to volume, only suitable applicants can be contacted. For more jobs, please visit the Excel Recruitment website
INDCOM
At Excel Recruitment, we are currently recruiting a Transport Coordinator on behalf of our client, a well-established equine transport company based in Co. Carlow.
This is a full-time, fully office-based position offering a salary of €35,000-€38,000. This is an excellent opportunity to join a busy, fast-paced operation coordinating specialist transport services across Ireland and Europe.
Key Responsibilities
- Coordinate and schedule transport bookings across Ireland and Europe.
- Liaise with clients to arrange bookings, collection and delivery times, and travel requirements.
- Communicate closely with drivers to ensure schedules run efficiently and any issues are resolved promptly.
- Maintain accurate transport records, schedules and documentation.
- Deliver a high standard of customer service while managing multiple priorities in a busy office environment.
Requirements
- Previous experience in transport coordination, logistics, scheduling or a busy administration role.
- Excellent communication and customer service skills.
- Strong organisational and problem-solving abilities.
- Proficient in Microsoft Office.
- An interest in the equine industry or experience working with horses would be a distinct advantage.
What’s on Offer
- Salary of €35,000-€38,000.
- Full-time, fully office-based role in Co. Carlow.
- Shared on-call rota, with out-of-hours cover required one evening per week and one weekend every 4-5 weeks.
- Supportive and collaborative working environment.
- Opportunity to build a long-term career within a growing and well-established business.
Should you be interested in this Transport Coordinator role please submit your CV via the link provided and Kayleigh will look after your application.
INDCOM
Excel Recruitment is currently recruiting a Grade III Clerical Officer for a full time temporary post in Nenagh. This Clerical Officer will be responsible for administrative and reception duties within the department they are assigned to as well as assisting their department to deliver best practice for its service users.
Main Responsibilities:
- Providing administrative and secretarial support functions
- Responsible for the organisation and co-ordination of daily activities within the department
- Provision of general office duties, including Typing, copying, photocopying files as requested.
- Order, monitor and supply all stationary as requested.
- Make and receive phone enquires as directed.
- Organise delivery and collection of post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Such other duties as may be assigned by Management
Main Requirements:
- Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner
- Can multi-task without losing focus and manage competing and changing priorities
- Maintaining structured systems
- Demonstrate an ability to manage and develop self and others in a busy working environment
- Previous experience in a healthcare position preferred
If you would like to apply for this Grade III Clerical Officer position, please upload an up to date CV. If you have any questions you can contact Laurence directly on 01-8717605. For similar positions, please see the Excel Recruitment Website.
INDCOM
Clerical Officer Job Monaghan
Excel Recruitment is currently recruiting a Grade III Clerical Officer for a full time temporary post in Monaghan. This Clerical Officer will be responsible for administrative and reception duties within the department they are assigned to as well as assisting their department to deliver best practice for its service users.
Main Responsibilities:
- Providing administrative and secretarial support functions
- Responsible for the organisation and co-ordination of daily activities within the department
- Provision of general office duties, including Typing, copying, photocopying files as requested.
- Order, monitor and supply all stationary as requested.
- Make and receive phone enquires as directed.
- Organise delivery and collection of post.
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner.
- Such other duties as may be assigned by Management
Main Requirements:
- Demonstrate the ability to plan and deliver the duties of the role in an effective and resourceful manner
- Can multi-task without losing focus and manage competing and changing priorities
- Maintaining structured systems
- Demonstrate an ability to manage and develop self and others in a busy working environment
- Previous experience in a healthcare position preferred
If you would like to apply for this Grade III Clerical Officer position, please upload an up to date CV. If you have any questions you can contact Laurence directly on 01-8717605. For similar positions, please see the Excel Recruitment Website.
INDCOM
