Excel Recruitment is looking for a detail-focused Purchasing & Inventory Administrator to join a long-established and highly respected company based in Dublin 12. This is an ideal role for someone with strong administrative experience in a fast-paced, structured environment, such as warehousing, inventory, logistics, or a call centre setting.
You’ll be part of a friendly and supportive team, with full training provided and genuine opportunities to grow within the business.
Day to Day Duties
- Handling day-to-day admin tasks to support the purchasing and stock team
- Logging and tracking purchase orders, checking data accuracy and flagging any delays
- Assisting with daily inventory updates and stock level monitoring
- Maintaining accurate records for products and suppliers in the internal system
- Liaising with suppliers and internal departments to ensure smooth operations
- Updating stock figures daily to reflect real-time inventory
Requirements
- At least 2 years’ experience in an administrative role
- Background in inventory, warehousing, supply chain, or a structured call centre environment is a strong advantage
- Comfortable working with numbers and spreadsheets
- Confident using MS Office, especially Excel
- High attention to detail, accurate data entry skills
- Clear and professional communication style – both written and spoken
- Fluency in English is essential
- Full legal permission to work in Ireland
In return
- Salary €32,000-€35,000k DOE
- Monday to Friday, 9:00am-5:30pm, fully office-based
- Free on-site parking
- Supportive team and excellent long-term development potential
Should you be interested in this Purchasing & Inventory Administrator role, please submit your CV via the link provided and Kayleigh will look after your application.
Assistant Fashion Buyer
Our client, a well-established multisite retailer, is looking for an enthusiastic Assistant Fashion Buyer to join their Buying team. This is a great opportunity for someone looking to continue within head office buying, but who is also looking to challenge themselves within an innovative and progressive retail environment. Dublin-based.
Salary €40-50k plus generous benefits
Responsibilities of this Assistant Fashion Buyer job include:
- Assist the Buyer in building the range plan to deliver a commercially viable, balanced product range at competitive prices.
- Critical path management, ensuring that all critical dates are met.
- Maintain and manage relationships with suppliers and regularly review their performance.
- Raise orders – ensuring accurate info in line with buyers’ direction, accurate packing info, shipping details and merchandising input on ratio.
- Proactively sourcing new product ideas through research (online, street style, competitors, etc.) in line with the company’s sustainability policies.
- Visit stores regularly and communicate relevant feedback.
- Identify and select vendors and suppliers using criteria such as quantity and quality of commodities, price, and delivery date.
- Determine the correct method to process purchase requisitions depending on total cost, timeliness, competitive bidding, and existing contracts.
- You will be responsible for managing large budgets, forecasting and monitoring market trends.
Requirements for this Assistant Fashion Buyer job include:
- A passion for fashion.
- 2 years of buying experience.
- Third level qualification – A fashion or business-related qualification is desirable.
- Strong Excel skills and excellent numerical ability are essential.
- Strong attention to detail with the ability to multitask and work under tight deadlines.
- An understanding of the customer and the ability to creatively develop a product that addresses identified trends.
- Ability to build strong working relationships both externally & internally.
Aoife Clarke is handling the recruitment for this role in complete confidentiality. Please upload your CV below, and she will be in touch should you have the correct experience for the position. For more jobs like this, please visit the Excel Recruitment website or call Aoife Clarke at 01 871 7613 for more information. Unfortunately, due to volume, only suitable applicants can be contacted.
#AISAOI
Transport Administrator/Customer Service
My client, a well-established FMCG business based in Mallow North Cork, supply wholesale food and non-food goods into retailers nationwide and have their own chain of retail stores
They are recruiting an Administrator/Customer Service person to join a team of five responsible for all the administrative, customer support, and operations duties in connection with the transport and delivery of all goods to customers.
Full time permanent role, the work pattern for the role is outlined below:
- Week 1 – Monday to Friday (9.00am – 5.30pm)
- Week 2 – Sunday (11.00am – 3pm), Monday to Thursday (9am – 5.30pm)
- Rotating every second week and you will be paid for a full day on a Sunday
I am looking for a candidate with excellent oral and written English who has a good head on their shoulder for dealing with and rectifying any transport issues that arise and communicating with the warehouse team and customers over email and phone.
Salary & Package:
- €15.78 per hour
- 22 days holidays
- 5% pension contribution
- Discounted health insurance
- Generous discount on products
Responsibilities for the job of Transport Administrator/Customer Service:
- Complete all transport administration tasks – use word, excel, PowerPoint and transport software
- Act as the first point of contact for customer and supplier enquiries related to transport schedules, delivery times, and order status
- Coordinated with drivers, warehouse team, and sales to resolve any problems
- Maintain accurate records of transport operations, including vehicle logs, delivery notes, and driver reports
- Prepare and manage required transport documentation
- Resolve customer issues and complaints promptly and professionally, ensuring high levels of satisfaction
- Provide accurate updates on shipment and delivery status, addressing any delays or changes proactively
Should you be interested in this job opportunity please apply.
AISAMB
Excel Recruitment are looking for an experienced GxP Technician – Warehouse for our client based in North Dublin.
Duties and responsibilities
Responsible for the management of product safety, legality and quality as per relevant Quality Management System procedures.
Participate in training provided by clients and keep training up to date and in compliance with client Individual Training Plans in client platforms where applicable.
Ensure all documentation generated by McArdle Skeath relating to the storage of the material adheres to ALCOA Principles (Accurate, Legible, Contemporaneous, Original, and Attributable).
Maintain adherence to Good Distribution Practices and the client (where applicable) SOPs.
Perform inbound and outbound external visual inspection of the client materials’ outer packaging for damages, tampering and signs of contamination as per client procedures.
Sign/date/time of receipt and mark unchecked delivery documents on arrival of goods from client vendors.
Ensure all relevant documentation (e.g. CoA) received from the supplier is electronically sent to the client in a timely manner where applicable.
Ensure Temp tales are stopped and downloaded onto ColdStream and are physically returned to the client where applicable.
Receipt into client WMS (where applicable), generate, and apply labels as per client procedures.
Download inventory report to excel and send to the client as required.
Review client WMS daily for material movement requests (e.g. Stock Transfer Orders, movement of material in QI status etc.) to and from the client.
Ensure all inventory is put away in a timely manner upon the receipt of the correct paperwork into the MSK facility.
Ensure that client products are only stored in the correct locations and proper segregation
Skills Required
Ability to rigorously adhere to procedures and processes.
System experience – SAP and/or Index
Proven Good Documentation Practice techniques.
Excellent attention to detail
Ability to work within GxP regulatory frameworks and client specific processes.
Excellent English verbal and written communication skills.
Willingness to learn
Enjoy working as part of a team
Experience using the Microsoft Suite of programs and excellent computer skills
A 3rd level qualification would be a distinct advantage.
#INDUST
Excel Recruitment is currently seeking an experienced Junior Sales Administrator on behalf of our client based in Dublin 12.
The Junior Sales Administrator will be an integral member of the sales team providing product knowledge to customers and administrative support to the sales representative.
Requirements
- 2 years previous experience in administration
- Ability to prioritise tasks in a timely manner
- Strong customer service skills
- Excellent communication and interpersonal skills to communicate effectively, over the telephone and by email.
- Proficient in Microsoft Office Suite
- Ability to work on your own initiative
Duties of the Junior Sales Administrator
- Manage customer calls and queries
- Provide product information to customers
- Provide administrative support to the sales team
- Assist with route planning to ensure effective use of resources
- Manage a high volume of emails
- Compile sales reports when required
- General administration associated with a busy dynamic sales office
In Return
- Monday-Friday working hours
- Competitive Salary €26k-€28k DOE
- Onsite parking
If you are interested in this Junior Sales Administrator role, please apply via the link provided or call Kayleigh on 045-397140. For more jobs, please visit the Excel Recruitment website.
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Belfast City Centre Receptionist
Excel Recruitment is looking for a Temporary Receptionist to work with our Client in Belfast City Centre. This is great opportunity for Flexible working with a Very highly Respected Client in the heart of Belfast City Centre. This Role is offering Day time hours within a very comfortable Modern office setting.
Responsibilities of Temporary Receptionist
- Answering Calls in a professional manner
- Greeting Staff
- Diverting calls
- Taking Messages
- Keeping the working area tidy
Qualities of Ideal Staff:
- Experience in Customer Service
- Good Communication Skills
- Ability to Multi-Task
- At least an intermediate level of English
Benefits of Working as Events Staff:
- Flexible Work Schedule
- Competitive Pay Rates
- Weekly Pay with Accrued Holiday Pay
- Free Registration with Excel Recruitment
If this position interests you, please contact Darren on 02891 422194 or click the link below.
#INDBELF
Excel Healthcare are delighted to have partnered with our client, one of the country’s leading acute hospitals who are looking for a part time Payroll Administrator and are based in North Dublin
This opening presents an excellent opportunity to join for an administrator with previous payroll experience who is looking to step back into a part time role with plenty of flexibility. The role will involve supporting the Payroll Specialist and HR Team in preparing and assisting with weekly and monthly payroll systems for the organisation.
This is a permanent part time position, and the salary scale is in line with the Clerical Officer Grade III HSE scale as are all other benefits
What’s on offer? Salary in line with HSE PayScale, Pension, flexibility, flexi time, on site employee restaurant, further educational supports
Responsibilities of this Payroll Administrator job include:
- Processing payroll as part of a team
- Working with the Payroll team to respond to staff payroll queries
- Handling incoming and outgoing mail
What you need to be considered for this Payroll Administrator job:
- Experience in payroll
- A qualification in payroll would be highly desirable
- A positive approach to team work
Should you wish to have a chat this and other similar opportunities, please upload your current CV to the link provided or call Brian on 01 8717676 for a confidential conversation
Administrator – Head Office Beauty Retail
My client is a very successful business with Nail & Beauty Salons nationwide and they are expanding rapidly with more stores opening in November. Exciting times!
They are adding to their head office team and are looking for an Administrator for their Dublin City office. Hybrid option.
Salary is €28K-€30K may be negotiable but must reflect experience.
The candidate will have excellent English, proficient in Microsoft Office and experience with Phorest software would be an advantage.
I am looking for someone with an interest in the beauty industry, perhaps a retail person looking for a step up into head office or an already experienced administrator.
This job is very varied and will develop over time so this person must be adaptable, hard working, likes a fast-paced environment and can work under pressure in an ever-changing busy retail business.
The Retail Administrator will support a team including; Salon Manager, Area Manager, Operations Manager and Social Media Manager with administration duties in the following areas:
- Recruitment
- Reporting
- Contracts
- Payroll
- Bonus & Commission
- Rosters
- Invoicing
- Store Communication
If you want to hear more about this opportunity, please apply or call Ambyr 01 8148747.
#INDSPEC1
Corporate Receptionist Dublin
Our client, the owner of a number of high end corporate properties across Dublin is currently seeking an experienced Receptionist for a new office.
This Receptionist position offers you a Monday to Friday work schedule where you will become a valued part of our client’s team in a supportive and professional work environment. This position would suit a receptionist coming from a 4 or 5 star Hotel and wishes to move away from late nights and weekends to full time office hours.
Responsibilities:
- Grant access to and greet guests, alerting staff members of their arrival.
- Work closely with other departments to ensure all visitor experiences are outstanding.
- Maintain security by signing in/out guests, creating both employee and visitor badges when required
- Answering multiple-line telephones and routing calls as needed
- Keeping the lobby fresh and clean and maintaining office signage
- Ensure that the front desk and reception area is functional, clean, and inviting at all times
- Coordinating office services and maintenance (copiers, postage machine, phones, building management, etc.)
Requirements
- A minimum of 2 years hotel or corporate reception experience
- Needs to be strong on Communication skills,
- Very good Presentation, polite and courteous at all times
- Professional Phone manner
- Strong Knowledge of Dublin city
- Fluent in English
Benefits
- Weekly Wages
- Holiday pay
- Monday to Friday Roster
- No late nights or weekends
If you are interested in this Corporate Receptionist Job Dublin, please apply via the link below, or contact Laurence on 01 871 76 05. All applications are treated in the strictest confidence.
Excel Recruitment is recruiting a Customs Administrator for our client based in Dublin 22. This is a fantastic opportunity for the right candidate to expand their knowledge and skills and join the team in an exciting and growing industry.
No previous Customs Administration knowledge is needed as full training will be provided.
Requirements:
- Minimum 1-year experience in office administration
- Good IT skills
- Ability to work well under pressure to meet assigned deadlines
- Highly organised with strong attention to detail
- Excellent verbal and communication skills with good telephone manner
- Flexibility for weekend work during busy periods
Duties and Responsibilities:
- Preparing & processing customs declarations
- Managing documentation to ensure compliance with associated regulations
- Provide general administrative support and assist in the smooth running of the office.
- Manage phone calls, emails and answer any customer queries in a polite and professional manner
- Liaising with the warehouse team and drivers in relation to goods inwards
- Undertake other specific duties as required
In Return
- Salary €25k-€26k D.O.E
- On-site Car Park
- Full-time permanent position
- Full training will be provided
Should you be interested in this Customs Administrator position, please upload your CV via the link provided or call Kayleigh on 045-397140. For more jobs, please visit the Excel Recruitment website.
#INDADM
