Job Tag: Buying Administrator

Buying Assistant

My client, a growing Irish greeting card and gift company, is seeking an organised and detail-oriented Buying Assistant to join its team in Wicklow. This is an excellent opportunity for a junior candidate who is interested in buying, procurement, production or design-led retail products.

Package:

• Competitive salary
• Pension
• Excellent training and development opportunities
• Supportive and creative working environment

Responsibilities of this Buying Assistant role include:

• Enter and maintain accurate production information across internal spreadsheets and systems, including product specifications, costs and supplier details.
• Maintain organised digital files and shared documents, ensuring information is accessible and fully traceable.
• Assist with preparing and issuing purchase orders.
• Maintain current supplier price lists, product quotations and cost information.
• Record and track production lead times, delivery schedules and sample approvals.
• Monitor stock levels and identify repeat-order requirements in line with seasonal plans.
• Support the buying team with product performance analysis, cost comparisons and margin calculations.
• Track the progress of orders and promptly highlight delays or production issues.
• Prepare reports for supplier reviews, production planning meetings and customer updates.
• Ensure product and packaging information is accurately recorded before production and shipping.
• Create and issue customer barcodes, ensuring new products are added to relevant customer portals, including SAP, Ariba and PIMS.
• Schedule meetings and maintain accurate notes and follow-up actions.
• Provide general administrative support to the Buying and Design teams as required.

Requirements for this Buying Assistant role include:

• Strong Microsoft Excel skills and confidence working with spreadsheets and data.
• Excellent attention to detail and a high level of accuracy when entering information.
• Strong organisational and time-management skills.
• Professional written and verbal communication skills.
• The ability to manage several priorities in a deadline-driven environment.
• A proactive attitude and willingness to learn new systems and processes.
• Previous experience in administration, data entry, procurement, supply chain or production support is desirable.
• Experience using barcode systems or inventory management software would be an advantage.
• An interest in merchandising, stock planning, manufacturing or retail supply chains is desirable.
• Previous experience within a retail, product or creative business would be beneficial.
• An interest in greeting cards, paper goods or design-led products would be a distinct advantage.

Aoife Clarke is handling the recruitment for this role in complete confidentiality. Please upload your CV below, and she will be in touch should you have the appropriate experience for the position. For more jobs like this, please visit the Excel Recruitment website or call 01 871 7613 for further information. Unfortunately, due to the volume of applications, only suitable candidates can be contacted.

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