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Excel Recruitment is seeking a Construction Office Coordinator for our client who specialises in the construction and building services industry. This is a busy and varied role supporting the day-to-day operations of multiple projects and site teams. The successful candidate will have previous experience working within a construction environment and will be comfortable managing site documentation, health and safety records, workforce administration, fleet coordination, and client communication. The role would suit an organised administrator who understands the fast-paced nature of construction projects and can effectively support site managers, foremen, and operational teams.

Responsibilities

• Coordinate and support the daily scheduling and planning of construction works.
• Liaise with site managers, foremen, work crews, subcontractors, and clients.
• Maintain project records and ensure all site documentation is up to date.
• Prepare, issue, and track construction-related paperwork and job records.
• Assist with health and safety administration and ensure compliance documentation is maintained.
• Manage employee training records, certifications, and document expiry dates.
• Update and monitor workforce timesheets, absences, holidays, and personnel records.
• Log new jobs and update planning schedules.
• Record completed works and support invoicing and billing processes.
• Prepare and issue quotations to clients.
• Coordinate fleet administration, including vehicle servicing, repairs, CVRTs, and tax renewals.
• Maintain stock levels and coordinate office and site supply orders.
• Update client and compliance portals, including firestopping documentation where required.
• Assist with the completion of SEAI grant paperwork and supporting documentation.
• Answer incoming calls, manage correspondence, and provide administrative support across the business.
• Support project teams with additional operational and administrative requirements as needed.

Requirements

• Previous experience in a construction administration, construction coordinator, site administrator, or office coordinator role.
• Strong understanding of construction site paperwork and project administration.
• Experience maintaining health and safety records and compliance documentation.
• Ability to communicate effectively with site personnel, contractors, suppliers, and clients.
• Excellent organisational and multitasking skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Proficient in Microsoft Office, particularly Excel.
• Previous experience with Sage or similar systems would be advantageous.
• Comfortable working with online portals, databases, and document management systems.
• Professional and confident communication skills.
• Positive, proactive approach with strong problem-solving abilities.

This is an excellent opportunity for an experienced construction administrator or coordinator to join a growing organisation and play a key role in supporting project delivery, compliance, health and safety administration, and site operations. If you would like to apply for this Construction Office Coordinator position, please apply using the link below. For any questions, please contact Laurence on 01-8717605.

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