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Office Coordinator

Excel Recruitment is seeking an Office Coordinator for our client who specializes in the construction and facilities services industry. This is an excellent opportunity for a highly organised and proactive administrator to join a busy and growing business. The successful candidate will play a key role in supporting the day-to-day operations of the company, ensuring the smooth coordination of scheduling, administration, client communications, fleet management, and office support functions.

Responsibilities

• Support the planning and scheduling of jobs, resources, and work allocations.
• Act as a point of contact for clients, site teams, and subcontractors via phone and email.
• Record and manage incoming work requests and maintain scheduling systems.
• Assist with job completion records, invoicing, and quotation preparation.
• Coordinate fleet administration, including vehicle servicing, inspections, tax, and repairs.
• Support monthly billing and accounts administration.
• Provide general office support, including managing calls, emails, and correspondence.
• Maintain accurate records, filing systems, and internal databases.
• Process timesheets and assist with employee administration, including leave and absence tracking.
• Maintain employee records and HR documentation.
• Monitor and order office and operational supplies as required.
• Update company systems, portals, and compliance records.
• Assist with grant applications and related administrative documentation.
• Provide additional administrative support to the management team as required.

Requirements

• Previous experience in an administrative, office support, or coordination role.
• Strong communication and interpersonal skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Experience using Sage or similar accounting software is beneficial.
• Comfortable learning and using new systems and technology.
• Excellent organisational and problem-solving skills.
• Ability to manage multiple priorities and work independently.
• Positive, professional, and team-oriented approach.
• High level of accuracy and attention to detail.

This is an excellent opportunity to join a growing organisation in a varied and fast-paced role where no two days are the same. The successful candidate will support key business functions across scheduling, administration, fleet coordination, invoicing, and HR support, making a valuable contribution to the overall success of the team. The position offers long-term career potential, responsibility, and the opportunity to work in a supportive and collaborative environment.

If you would like to apply for this Office Coordinator position, please apply using the link below. For any questions, please contact Andrew on 01-8717605.

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